Human Resources Payroll Administrator

HR Payroll & Services Officer

Interested in this role You can find all the relevant information in the description below.

MISSION

Ensure the end-to-end management of the payroll process and the operational management of all HR processes throughout the employee lifecycle, in order to guarantee accurate and timely compensation as well as an efficient, people-focused, compliant and high-quality HR service.

Act as the key point of reference for the payroll process, ensure data reliability and compliance with social and tax legislation, and actively contribute to the continuous improvement of HR processes, tools and services, in close collaboration with the experts and process owners of the People & Organisation team.

KEY RESPONSIBILITIES (non-exhaustive list)

As an HR Payroll & Services Officer, your responsibilities will include:

• Manage the end-to-end payroll process, including collecting, entering, checking and validating payroll variables, processing working hours, absences, leave, benefits, deductions and required declarations, in order to ensure accurate and timely compensation for employees.
• Establish and maintain a constructive relationship with the external payroll provider and other providers related to payroll and employee benefits (meal vouchers, insurance providers, etc.), in order to ensure the quality, continuity and efficiency of their services.
• Process employee information and documents throughout the entire employee lifecycle in accordance with established processes and deadlines (contracts, amendments, social documents, onboarding and offboarding, absences, sick leave, holidays, training, life and career events, etc.), in order to ensure reliable personnel administration and contribute to payroll preparation.
• Provide ongoing HR support and act as a key operational point of contact for employees and managers, answering questions related to payroll, benefits, social legislation, internal policies and procedures, and providing first-line support for HR tools, in order to deliver an accessible, professional and people-focused service.
• Enter, check and maintain employee records as well as HR and payroll systems and databases (Mpleo, Protime, eBlox, etc.) in accordance with the defined governance framework, in order to ensure the accuracy, confidentiality and quality of data, as well as compliance with legal, internal and ISO requirements.
• Monitor developments in social and tax legislation, applicable rules and regulations, and implement the necessary changes in processes and systems to ensure continued compliance of payroll and personnel administration.
• Coordinate HR administrative workflows between employees, managers, members of the People & Organisation team and external partners, in order to ensure deadlines are met, information flows smoothly and internal customers receive a high-quality service.
• Define relevant KPIs for your area of responsibility and develop the necessary dashboards in collaboration with the Compensation & Benefits, Data & HRIS Expert, in order to monitor service quality and efficiency, identify anomalies and support operational and strategic decision-making.
• Act as a key user for the tools within your area of responsibility, provide second-line support, document practices and manage the necessary adaptations to ensure effective use of the tools, business continuity and data quality.
• Support the experts and process owners of the People & Organisation team in the operational and administrative implementation of their policies, processes and projects, contributing to consistent HR practices and the success of HR initiatives.
• Analyse operational activities and pain points, and propose, document and implement improvements in collaboration with the relevant process owners, in order to continuously optimise processes, reduce the risk of errors and improve the employee and manager experience.
• Lead projects relating to part of a process or a defined operational scope: identify and define optimisation opportunities, coordinate internal stakeholders and/or external service providers, monitor actions and deadlines, and support the adoption of new practices where required.
• Keep up to date with developments in HR practices, the labour market and relevant tools in your field, in order to maintain and further develop your expertise and contribute to the continuous evolution of People & Organisation services.

PROFILE

As an HR Payroll & Services Officer, you bring:

• A Bachelor's degree with 5 to 7 years of experience, a Master's degree with 1 to 2 years of experience, or equivalent professional experience in payroll and personnel administration.
• Full command of the end-to-end payroll process, combined with in-depth knowledge of Belgian social and tax legislation.
• Good knowledge of personnel administration and operational HR processes.
• Strong numerical skills, combined with excellent attention to detail and strong analytical and control capabilities.
• Good command of payroll, time management and HRIS tools such as eBlox, Protime and Mpleo, or equivalent solutions.
• A rigorous, structured and confidential approach, combined with excellent organisational and priority management skills.
• A strong service-oriented mindset, good communication skills and the ability to work both independently and as part of a team.
• A continuous improvement mindset, with the ability to identify anomalies, simplify processes and propose practical solutions.
• You communicate fluently in French and have a good working knowledge of Dutch and English.

Our Offer

• A competitive salary package with extra-legal benefits, including a company car/mobility plan, company Bonus CCT90, group and hospitalization insurance, and meal vouchers.
• Autonomy and flexibility to have a direct impact on speos' growth.
• A stimulating and evolving role with numerous challenges, opportunities, and innovative projects.
• A dynamic team within a family company culture!
• A unique atmosphere of collegiality and conviviality.
• Room for ideas, initiative, and professional development in a diverse team of talented colleagues.

Why speos?

speos is an innovative and leading Belgian company that empowers businesses with optimized and secure administrative and financial processes. We manage all aspects of outbound document workflows, from document generation to distribution across print and digital channels.

Our ultimate goal is to ensure the success of our customers' administrative and financial processes, allowing them to focus on their core business.

As a subsidiary of the bpost group since 2001, speos is the #1 reference in our field of expertise in Belgium. xlxgzvr This recognition is built on our ambitious management, cutting-edge technological know-how, and proven customer service.