Information Technology Project Manager (Freelance / Consutltancy)

Project Manager: Project APOLLO

Digitalisation of EDFI MC Processes and Use of AI — Guarantee, Investment, Support streams

Programme: Project APOLLO : EDFI MC

Engagement type: Project Manager (consultancy / freelance engagement)

Duration: Programme runs October 2026: October 2029 (2 years + 1 optional); indicative PM engagement of ~500 man-days over the core delivery period

Reports to Project Sponsor (CFO) and Steering Committee; works alongside the Project Team, Subject Matter Experts, IT Architect/Integrator and Change Management lead

Location: Brussels, Belgium: on-site presence min. 3 days a week, Flexibility for remote work

About Project APOLLO

EDFI MC is undergoing a major transformation to support the growth of its assets under management. The Project APOLLO is the 3-year corporate programme (October 2026 to October 2029) that will digitalise EDFI MC's end-to-end processes across Guarantee, Investment, ESG, Finance, Legal, HR and Risk…, redesign the organisation's data management model and architecture (including a central data warehouse), and identify and deploy AI use cases to accelerate and de-risk operations.

The programme is organised into three parallel workstreams: Guarantee, Investment, and Support function: governed by a Steering Committee (sponsored by the CFO) and a Project Team of Subject Matter Experts supported by an external Project Manager. Its scope includes replacing or upgrading a legacy back-office tool, eliminating manual, spreadsheet-based workflows, and building a single data flow from client relationship management through team-specific back-office tools into a central data warehouse feeding reporting, BI, accounting, time allocation and bank reconciliation and automate internal and external to the European Commission.

Role Purpose

The Project Manager will lead the day-to-day delivery of Project APOLLO across all three workstreams, acting as the central point of coordination between the Steering Committee, the Subject Matter Experts, the IT Architect/Integrator, external vendors and the Change Management resource. The role is accountable for planning, budget follow-up, risk and issue management, and for driving the programme through its Design, Build/Test and Roll-Out phases to a successful, on-time and on-budget delivery.

Key Responsibilities

• Own and maintain the overall programme plan across the Guarantee, Investment, and Support streams, managing dependencies and staggered timelines between them.
• Act as the operational lead of the Project Team, coordinating Subject Matter Experts, the IT Architect/Integrator and the Change Management resource on a monthly (or more frequent) cadence.
• Prepare and run Steering Committee reporting (bi-monthly), including progress, budget, risk register and decisions requested in close collaboration with the Sponsor.
• Lead the design and implementation of the target data management model and data warehouse architecture, consolidating the streams and external data sources into a single, trusted data flow.
• Manage the selection, implementation and/or migration of core tools (including replacement or decommissioning of the current back-office tool if necessary), running vendor evaluations, requirements definition and structured migration with dry-runs, reconciliation checks and rollback plans.
• Drive identification, prioritisation and deployment of AI use cases in coordination with business SMEs, IT and Risk/Legal, ensuring an appropriate AI governance and compliance framework.
• Own the programme's external budget, tracking spend by stream and by year, and escalating budget or schedule deviations to the Steering Committee.
• Manage and mitigate key programme risks: data quality and migration, internal resource availability versus business-as-usual workload, vendor/tooling dependency, change adoption, and cross-stream coordination.
• Coordinate testing and UAT sign-off, and oversee change management, training and roll-out activities for each stream's go-live (e.g. Guarantee readiness targeted for Q1 2028).
• Maintain the RACI, governance documentation and a shared planning/PMO cadence across the three streams.

Mandatory Requirements - all four criteria must be met

• Financial institution experience: proven project management experience gained within a bank, asset manager, development finance institution or similar regulated financial organisation.
• Seniority: Minimum 10 years of project/programme management experience, including 5 years in a responsibility role for complex, multi-year and multi-workstream transformation programmes involving senior business and technology stakeholders.
• Data management & data warehousing: Demonstrated hands-on experience leading the design and/or implementation of enterprise data management models, data governance and data warehouse/data platform solutions, including integration of multiple business and operational data sources.
• Tool implementation & migration: demonstrated experience leading end-to-end tool selection and implementation and/or major system migration, including requirements definition, vendor selection, data migration, testing, reconciliation, cutover and rollback planning

Applications that do not demonstrate all four mandatory requirements with concrete project examples will not be considered

Additional Skills

• Prior exposure to development finance, guarantee instruments, investment operations or ESG reporting is a strong asset.
• Familiarity with AI/automation use-case identification and governance in a regulated environment.
• Strong stakeholder management skills, comfortable reporting directly to C-level sponsors and a Steering Committee.
• Vendor and contract management experience (RFP/selection, SLAs, exit and portability clauses).
• Budget management and financial tracking skills, including familiarity with capitalisation of development costs (an asset).
• Recognised project management certification (e.g. PMP, PRINCE2, PMI-ACP) is a plus.
• Fluency in English required; French and/or Dutch is an advantage.
• PMO tooling proficiency (planning, RAID log, budget tracking) and excellent written reporting skills for Steering Committee materials.

Engagement Terms

Indicative engagement of approximately 500 person-days over the core programme period, structured as an external consultancy/freelance assignment (day-rate basis, in line with the programme's approved external budget envelope). Exact terms, rate and start date will be confirmed during the selection process.

Interested candidates should submit a CV and a short cover note evidencing the four mandatory requirements above, including specific examples of financial-institution project delivery, data warehouse/data management projects, and tool implementation or migration engagements.

How to apply

Send your CV and cover letter in English to Olivier Moyens through [email protected].

The cover letter shall clearly outline your motivation and availability.

We thank all applicants for their interest. Only shortlisted candidates will be contacted for interviews.